How to Write a Strong Formal Letter · P7
Write a strong formal letter.
Learn the correct layout, organise convincing reasons and use a polite formal tone.
Today’s task
Write a formal letter to your headteacher requesting a weekly class reading period in the school library.
The six parts of a formal letter
1. Your addressWrite it at the top right. Do not add your name here.
2. DateWrite the full date clearly below the address.
3. GreetingUse “Dear Sir” or “Dear Madam”.
4. Subject lineState the purpose briefly and clearly.
5. BodyExplain the reason, evidence and request in paragraphs.
6. EndingUse “Yours faithfully,” then your name.
Plan before writing
Model body paragraphs
RE: REQUEST FOR A WEEKLY CLASS READING PERIOD
I am writing to request one weekly reading period for Primary Seven learners in the school library. Many pupils would like more time to practise reading beyond the short periods available during ordinary lessons.
A regular library period would help us improve comprehension, vocabulary and confidence. It would also allow pupils to borrow books with guidance from a teacher.
I kindly ask you to consider adding one library period to our weekly timetable. We would be grateful for this opportunity.
I am writing to request one weekly reading period for Primary Seven learners in the school library. Many pupils would like more time to practise reading beyond the short periods available during ordinary lessons.
A regular library period would help us improve comprehension, vocabulary and confidence. It would also allow pupils to borrow books with guidance from a teacher.
I kindly ask you to consider adding one library period to our weekly timetable. We would be grateful for this opportunity.